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How To Provide A Display
The 'displays' section was first suggested by George Russell in a piece in Newsletter 318 (Jul/Aug 2009, p23), entitled Exhibits Should Be For Everyone. It stemmed from the very reasonable observations that (a) many members do not get to see displays and exhibits of great interest, because they are unable to attend the meeting or exhibition where they are shown, and (b) that scanned images of such exhibits made available to members via the website would be a very helpful alternative.
Naturally, we would like to have a wide selection of interesting things to look at, and further displays are actively solicited. So if you have a suitable display in mind, how should you go about getting it on the site? Well, I'm glad you asked that. The basic answer is 'provide the webmaster with a set of scanned pages', but the answers to some questions you might have are given in more detail below.
Which subjects are suitable?
Anything to do with GB philately that will be of interest to GBPS members. It doesn't have to be stuffed with expensive rarities, it just needs to present a subject clearly. Unusual topics and specialised studies are very welcome (shade studies are an exception, I'm afraid -- variation among scanners and screens makes precise colour reproduction virtually impossible). Basically, if it would make a nice Members Display at a meeting, it'll fit right in.
What are the minimum and maximum number of pages?
There are no particular limits on these, although I'd suggest one frame (16 sheets) as a useful minimum. As for the maximum, really it depends on the display -- in principle there's no reason why we couldn't put up a few hundred pages of a comprehensive look at a subject. It's the sort of thing that can be worked out once the details are known.
Does the number of pages have to be a multiple of 16?
Not at all -- the 16-sheet 'frames' are merely a presentation convenience, since competition entries and displays tend to be arranged that way anyway. But if you have say 43 sheets of some topic, they'd be most easily displayed as two 'frames' of 16 and one of 11 with blank 'pages' at the end.
What happens if some of my pages are a non-standard size?
Not a problem. If you have some sheets that are double width and/or double height, say, that's fine -- e.g. this display of High Values QV to QEII includes a lot of large covers that required large sheets. In principle, you could have a sheet that took up a frame by itself. (How you would go about scanning such a sheet in the first place is left as an exercise for the reader.)
We can also cope with wide sheets -- e.g. the style some exhibitors prefer (or need) which uses sheets that are a third wider than usual, giving a frame of four rows of three. See this display of Revenue Stamps 1671-1853 for an example.
Who can see the displays?
Up to you. At present, the standard format is for intro pages to be viewable by anyone to act as a 'taster', but the actual exhibit pages themselves can only be viewed by GBPS members who are logged in (if you don't have an account set up, here's where you go to get one). The intro pages can be blocked on request too, or conversely you can make the display publicly available, and you can be anonymous or use a pseudonym if you wish.
How many displays can the site handle?
Lots of them! We have more or less unlimited capacity available in both disk space and bandwidth, so we could have dozens of displays in this section without cause for concern.
OK, I'm up for this. What do I need to provide?
Excellent! Ideally I'd like the following -- only the first of these is absolutely essential, but the other two are really useful. (The reduced sized images and the HTML for the pages themselves are generated by a Perl script that I run, but systematic naming etc is a big help as it means I don't have to do much work to get the files into a form that it can use.)
(a) A set of scans of the pages in question, done at a reasonably high resolution (300dpi is a good choice -- smaller and the reduced size images look poor, larger and the file sizes become huge), and with the files named in page order so I know how they go -- e.g. 1.jpg, 2.jpg, 3.jpg, ... 47.jpg ... etc. (If a sheet spans multiple positions, the script should be able to work out where it goes based on the image sizes, but it wouldn't hurt to specify.)
(b) A short introduction to the display which explains what it's about and what it contains, the sort of thing you might put on the first sheet as a title page. (Taking the text from the title page is a perfectly reasonable approach.) Without that, the intro page will just instruct the viewer to see the first sheet. Any reasonably standard format is OK for this -- Word doc, plain text file, HTML, etc.
(c) A list of titles for each page, numbered and/or in order -- e.g. 14. Constant Varieties on the 2d. These are used in the frame pages and intro page to give an idea of what the display contains. Absent these headings, the titles will simply be given as e.g. Sheet 14 -- accurate but uninformative! Again, any normal format will be fine.
How do I get the files to you?
You can either save them to a CD or DVD or USB stick and post it to me, place them on some website that I can download them from (e.g. Photobucket) or put them on my Google Drive (ask for details). Unless the display is quite small, emailing them to me probably won't work, unfortunately, as it's likely to hit mailbox size limits. Ask if you're unsure.
So there you have it. I'm sure all of us have seen displays that we'd like to be able to refer to repeatedly, rather than simply see once and scramble to make notes on. So if you can help, please contact the with the details!